for exact info :- go to https://www.petrolpumpdealerchayan.in/
24th November 2018
1 Version 1 / 24.11.2018
Contents
Sr. No. Subject Page No.
Introduction 3
1 Identification of Locations 3
2 Reservation 3
3 Type of Retail Outlet Sites 4
4 Eligibility Criteria for Individual Applicants 4
5 Eligibility Criteria for Non-Individual Applicants 13
6 Retail outlet management 14
7 Spouse as Co-owner 14
8 Basic facilities required for operation of RO dealership 15
9 Scheme of Financial Assistance to SC/ST Category Dealership 16
10 Disqualification 17
11 Affidavit 20
12 Non-refundable Application Fee 20
13 Non-refundable fixed fee / Bidding amount 21
14 Selection procedure 21
15 Field Verification of Credentials (FVC) 26
16 Letter of Intent 26
17 Selection process consequent to cancellation of candidature 27
and withdrawal of LOI
18 Grievance Redressal System 27
19 Commissioning of Dealership 28
20 Security Deposit / Fixed fee / Bid amount 29
21 Tenure of Dealership 29
22 False Information 30
23 Detailed information in respect of advertisement hosted in 31
Web site
24 Appendices 34-76
2 Version 1 / 24.11.2018
GUIDELINES ON SELECTION OF DEALERS FOR REGULAR & RURAL RETAIL OUTLETS
THROUGH DRAW OF LOTS/BIDDING PROCESS
INTRODUCTION
The salient features of the selection guidelines are:
(i) All applicants meeting the eligibility criteria will qualify for further selection process.
(ii) Transparent on-line process for application and draw of lots / bid opening.
(iii) Different selection process for Corporation Owned Dealer Operated outlets, Dealer
Owned Dealer Operated outlets and Corporation Owned Dealer Operated outlets under
Corpus Fund Scheme.
(iv) Multiple Dealership Norm (MDN) has been relaxed for “B”/”DC” site ROs.
(v) Existing unviable SKO dealers of OMCs will be eligible to apply.
1. IDENTIFICATION OF LOCATIONS
Locations for setting up Retail Outlets are identified by the respective oil company based on
commercial / minimum volume considerations. Accordingly, Regular and Rural outlets are set
up by Oil Marketing Companies (OMC) as under:-
i) Regular ROs: Locations on Highways (National Highways/State Highways etc.) & Urban
/Semi-urban areas (Within Municipal Limits of a town ) .
ii) Rural ROs: Locations in rural areas but not on Highways (NH/SH etc.) and outside
Municipal Limits of a town
2. RESERVATION
A. The Percentage of reservation for various categories in all the States except Arunachal
Pradesh, Meghalaya, Nagaland and Mizoram are as under: -
Category SC/ST OBC Open Total
Combined Category 1 (CC1)
Comprising of :-
(i) Defence Personnel & 2 2 4 8
(ii) Para Military Personnel/Central/State
Govt. and Central/State PSU employees
Combined Category 2 (CC2)
Comprising of :-
(i) Outstanding Sports Persons (OSP) & 0 0 1 1
(ii) Freedom Fighters (FF)
Physically Handicapped (PH) 1 1 1 3
SC/ST 19.50 19.50
OBC 24 24
Open 44.50 44.50
Total 22.50 27 50.50 100
3 Version 1 / 24.11.2018
B. Reservations in states of Arunachal Pradesh, Meghalaya, Nagaland and Mizoram would
continue to be as under as approved by MOP & NG earlier: -
State Percentage of Regular & Rural RO Balance % to be awarded
Dealerships to be awarded to ST to ‘Open’ category
category
Arunachal Pradesh 70 30
Meghalaya 80 20
Nagaland 80 20
Mizoram 90 10
3. Type of Retail Outlet Sites
The type of sites will be decided by the Oil Companies and the same would be:-
S.N. Type of Site Status of Land & Facilities
i. Locations under Corpus The offered land would be taken on
Fund Scheme (CFS sites) lease/purchased and fully developed as
Corporation owned site.
ii. Other Corporation Owned The offered land would be taken on
Sites (“CC”/ “A” sites) lease/purchased and fully developed as
Corporation owned site.
iii. Dealer Owned sites (“DC” The offered land and the super structure will be
/ “B” sites) developed by the dealer. Pump, tank, automation,
signages, etc. will be provided by the Corporation.
Note: Offered land can either be taken from the applicant or the owner of the land directly.
All locations rostered as SC/ST category will be developed as per (i) above.
4. ELIGIBILITY CRITERIA FOR INDIVIDUAL APPLICANTS – PROPRIETORSHIP / PARTNERSHIP
Common Eligibility Criteria for all Categories applying as Individual (as on date of
application unless mentioned otherwise)
(i) Citizenship : Indian Citizen.
(ii) Residential status: Resident of India (as per Income tax rules1).
(iii) Age: Not less than 21 years and not more than 60 years except for Freedom Fighter under
CC2 category.
Proof of age should be supported by copy of 10th Standard Board Certificate / Secondary
School Leaving Certificate / Birth Certificate / Passport / Affidavit for age / Identity card
issued by Election Commission.
(iv) Educational qualification:
Passed Minimum 10th (examination conducted by a Board/School).
Certificate issued by Armed Forces as equivalent to 10th Class pass in accordance with
Ministry of Personnel, Public Grievances and Pensions (Dept. of Personnel and Training)
notification No. 15012/8/82-Estt (D) dated 12.02.1986 will also be considered.
1 If an individual stayed in India for 182 days or more in the previous Financial year, he is treated as resident of India as per Income
Tax Rules irrespective of his citizenship. If the stay is less than 182 days he is a non-resident.
4 Version 1 / 24.11.2018
For educational qualification from overseas universities / boards, equivalent certificate
issued by competent authority / State Government / Government of India should be
submitted by the applicants.
Minimum Educational qualification is not applicable to Freedom Fighters under CC2
category.
(v) Land (Applicable to all categories):
The applicants would be classified into three groups as mentioned below based on the
land offered or land not offered by them in the application form:-
Group 1: Applicants having suitable piece of land in the advertised location/area either
by way of ownership / long term lease for a period of minimum 19 years 11 months or as
advertised by the OMC.
Group 2: Applicants having Firm Offer for a suitable piece of land for purchase or long
term lease for a period of minimum 19 years 11 months or as advertised by the OMC.
Group 3: Applicants who have not offered land in the application.
Applications under Group 3 would be processed/advised to offer land only in case no
eligible applicant is found or no applicant get selected under Group 1 & 2.
In case land offered by all the applicants under Group 1 & Group 2 is found not
suitable/not meeting requirements, then these applicant/s under Group 1 & Group 2
along with applicants under Group 3 (who did not offer land along with application) would
be advised by the OMCs to provide suitable land in the advertised location / stretch,
within a period of 3 months from the date of issuance of intimation letter to them through
SMS/e-mail. In case the applicant fails to provide suitable land within the prescribed
period or the land provided is found not meeting the laid down criteria, the application
would be rejected.
The other conditions with respect to offering of land are as under:-
a) The land should be available with the applicant as on the date of application and
should have minimum lease of 19 years and 11 months (as advertised by respective
oil company) from the date or after the date of advertisement but not later than the
date of application.
b) If the offered land is on Long term lease, then the Lease agreement should have a
provision to sub-lease the land wherever the locations are advertised under Corpus
Fund Scheme (CFS), Other Corporation Owned Sites (“A”/ “CC” sites).
In case it is observed that the lease agreement for the land offered by the selected
applicant does not have a provision to sub-lease the land, in such cases the selected
applicant would be provided 21 days’ time from the date of intimation through
SMS/e-mail to make suitable amendment / addendum to the lease agreement and
submit the same to the concerned OMC.
c) For Dealer owned sites (“B”/“DC” sites), the applicant should ensure that the land
arranged by the applicant is either registered in the applicant’s name or leased in
favour of the applicant for a minimum period of 19 years and 11 months (as advertised
by respective oil company), before issuance of LOA as per the conditions of LOI.
5 Version 1 / 24.11.2018
d) The applicant(s) under Group-1 should have documents to establish ownership of land
offered for the Dealership as on date of application, such as:-
• Khasra / Khatauni or any equivalent revenue document or certificate from
revenue official confirming status of the ownership of the land
• Registered Sale deed/Registered Gift deed.
• Registered Lease deed for a minimum period of 19 years and 11 months (as
advertised by respective oil company) .
• Any other type of ownership / transfer deed document
• Lease agreement or firm allotment letter issued by Government / Semi
Government bodies
e) The land owned by the family member(s) will also be considered as belonging to the
applicant (Group-1) subject to producing the consent letter in the form of affidavit
(Appendix III A) from the concerned family member(s).
For this purpose family members would comprise of:-
(i) Self
(ii) Spouse
(iii) Father/Mother including Step Father/Step Mother
(iv) Brother/Sister/Step Brother/Step Sister
(v) Son/Daughter/Step Son/Step Daughter
(vi) Son-in-law / Daughter-in-law
(vii) Parents-in-law
(viii) Grand Parents (both maternal & paternal)
f) For Group 2 applicants, the “firm offer” of land will include land offer from third party
based on Agreement to purchase/long term lease (as per terms and conditions of the
OMCs). Offer letter should be in the form of an Affidavit (Appendix III A) along with
documents, mentioned in Clause (d) above, to establish the ownership of land offered
for the Dealership.
g) In case offer letter is from Power of Attorney holder (Registered), Offer letter should
be in the form of an Affidavit along with copy of POA and along with documents,
mentioned in Clause (d) above, to establish the ownership of land offered for the
Dealership.
h) The eligibility of applicant with regard to the Land (Group 1 or Group 2) will be decided
by Oil Company with reference to a confirmatory letter from an advocate (Appendix
III B) to be arranged by the applicant.
i) In case the applicant or family member(s) own the land jointly with third person, the
consent letter in the form of an Affidavit (Appendix III A) or Power Of Attorney
(Registered) clearly authorizing the applicant for such use of land from third person is
also required.
j) Various situations of ownership for defining owned / firm offer are as under:-
S. Situation of Share of Additional documents Evaluation
No ownership applicant in required as
. land
GROUP 1
1 Self Full Nil Owned
6 Version 1 / 24.11.2018
2 Self with Part / Nil Consent letter in the form of Owned
members of affidavit from members of
family or owned family - Appendix III A
exclusively by
family members
3 • Self with other Part If the share of the applicant Owned
owners and/or family members is
more than or equal to land
• Family Nil required by the company.
members with Consent letter on stamp paper
other owner(s) or an affidavit or Power of
• Self with family Attorney from all Co-
Part owners(s) should be provided
members & – Appendix- III A.
other owners
4 Land owned by Full Allotment Letter from the Owned
Government/ Government/ Semi-
Semi- Government bodies in the
Government name of Self with specific
bodies mention for use of petrol
pump.
GROUP 2
Land owned by Part/Nil Consent letter in the form of
5 third party in affidavit / Power of Attorney Firm Offer
part or full from other owner(s) -
Appendix III A
k) Each applicant will have to declare, in the application form, the category under which
offered land falls. Supporting the above, confirmatory letter from an advocate
(Appendix III B) giving details of the current ownership, documents relied upon and
the category under which the land falls (Group 1 or Group 2), as on date of application,
is also to be furnished as and when advised. The Group under which the applicant’s
land falls, would be determined based on the declaration given in the application and
confirmatory letter from the advocate regarding the same.
l) It should be the responsibility of the applicant to ensure that as on date of application:-
i. Offered land is of required dimension and abutting the Road boundary, after
leaving Right of Way (ROW) line of the road.
ii. The offered land is also not notified for acquisition.
iii. Land owner is in Possession of the land from the beginning / edge of ROW line.
iv. There is no other land including Govt. land between ROW and offered plot.
Note : In case it is found at later stage that the offered plot is not meeting any of
the above conditions then in such case the offered land would be rejected and
candidate will be given opportunity along with applicants under Group 3 by
intimation through SMS/e-mail.
7 Version 1 / 24.11.2018
m) Verification of the supporting documents submitted by the selected candidate, post
selection, will be carried out at the time of Scrutiny / Field Verification of Credentials
(FVC).
Note 1:
a. “Own’ means having ownership by way of Registered Sale deed, Registered Gift
deed, etc. or title of the property or registered long lease (as per individual OMC
norms) in the name of applicant / family member/s as defined in 4 (v)-e above.
b. If an applicant offers more than one land then, a confirmation in writing will be
obtained by Land Evaluation Committee (LEC) from the applicant with regard to
the plot of land to be considered for evaluation.
c. The same piece of land cannot be offered by more than one applicant for a
particular RO location against an advertisement. In case more than one application
is received offering the same piece of land all such applications would be rejected
and allotment, if made, would be liable for cancellation.
d. The selected candidate has to make available the offered land duly developed up
to the road level by cutting/filling (as applicable), with good earth/ murrum, layer-
wise compacted as per standard engineering practices to the satisfaction of the
concerned OMC. The selected candidate is also required to provide retaining wall
and compound wall of min. height 1.5 meters, designed as per site conditions as
per approval of OMC.
e. There is no commitment by the Oil Company for taking the offered land from the
applicant. If an applicant, after selection, is unable to provide the land indicated in
the application within a period of 2 months (for Group 1) and 4 months (for Group
2) from the date of Letter of Intent (LOI), Oil Company will have the right to cancel
/ withdraw the LOI issued in favour of the selected candidate for allotment of
dealership.
Note 2
In case of locations where the applicant has not offered the land in the application
(Group 3) or if the offered land of all applicants under Group 1 & Group 2 got rejected
due to not meeting the laid down criteria, then all such applicants shall be given an
opportunity to offer land or alternate land (as the case may be) in the advertised
location/stretch provided the applicant meet all other eligibility criteria.
A communication through SMS/e-mail would be sent to these applicants to offer land/
alternate land within a period of 3 months from the date of offer letter.
On receipt of advice to offer land from OMCs the applicant should submit land offer
online and indicate the category under which the land falls (Group 1 or Group 2) on
the basis of the confirmatory letter from an advocate (Appendix III B). Upon selection,
the selected candidate would be required to submit all the relevant documents
pertaining to the land offered along with consent letter in the form of affidavit
(Appendix III A) and/or Power of Attorney (Registered), if applicable, along with
confirmatory letter from an advocate (Appendix III B).
The applicants would be classified into two groups i.e. Group 1 & Group 2 based on
the land offered by them.
In case the applicant(s) fail to offer alternate land within the specified period, the offer
would be withdrawn and application rejected under intimation to the applicant(s)
through SMS/e-mail.
8 Version 1 / 24.11.2018
Only one opportunity would be given to the applicant, either for offering land (if
applicant has not offered any land along with application form) or for offering
alternate land (if the land offered by the applicant is found to be not meeting the laid
down criteria during Scrutiny/land evaluation/ rejection of land after selection, for
applicants who have offered land along with the application).
Note 3 : Opportunity to offer alternate land after FVC/issuance of LOI
There may be a situation, where the land offered by the candidate in the application
(including land/alternate land offered by Group 3/Group 1 & Group 2 applicants)
meets all the specifications as laid down in the advertisement and on the basis of
which LOI has been issued or proposed to be issued and the LOI holder or the selected
candidate to whom LOI is proposed to be issued would like to offer an alternate land,
due to whatsoever reason, such land may be considered by OMC subject to the
alternate land meeting all specifications and is within the advertised location/stretch.
In case applicant is selected and LOI has not been issued then on receipt of application
from the selected candidate offering alternate land, Land evaluation of the alternate
land will be done and if the land is found suitable, then LOI will be issued mentioning
the change in offered land.
In case alternate land is offered after issuance of LOI, a letter would be issued
indicating acceptance of the alternate land offered, after Land evaluation (on land
being found suitable) and this would be treated as addendum to LOI.
In case the alternate land offered by the selected candidate/LOI holder is accepted by
the OMC and LOI/addendum to LOI is issued to the candidate, the alternate land
accepted by OMC would be treated as final and no further changes shall be accepted
(including the original site offered).
In case the alternate land offered by the selected candidate is found not meeting the
laid down criteria, the selected candidate would be intimated on the same (through
LOI) and LOI would be issued to the selected candidate referring to the originally
offered land.
In case the alternate land offered by the LOI holder is found not meeting the laid down
criteria, the LOI holder would be intimated on the same through addendum to LOI. In
such case, the time period to make available the land (original site offered along with
the application) would remain valid as mentioned in the LOI from the date of issuance
of letter (addendum to LOI) intimating rejection of alternate land.
This opportunity would be available to the LOI holder up to 90 days from the issuance
of LOI.
The above mentioned opportunity can be availed by the selected candidate (after
clearing FVC) / LOI holder only once.
Note 4 :
i. In case the selected candidate (after clearing FVC) avails the opportunity to offer
alternate land before issuance of LOI, the opportunity will not be available to the
candidate post issuance of LOI.
ii. One time opportunity to offer alternate land also will be available in case of failure of
rental negotiation. However, in this case, LOI holder can offer alternate land within
90 days of failed negotiation. Further, this opportunity will not be available to the LOI
9 Version 1 / 24.11.2018
holder in case he/she has availed the opportunity before issuance of LOI/post
issuance of LOI.
iii. Opportunity for offering alternate land after selection (post FVC) / issuance of LOI
would also be given to those applicants who may have availed such an opportunity
earlier (Prior to FVC ).
iv. In case after selection, if it is observed that the offered land is co-owned by multiple
persons and the selected candidate did not provide consent of all the co-owners, the
selected candidate would be given 21 days’ time to get consent of all the co-owners
for the offered land failing which the selection of the candidate will get rejected and
the candidate will get opportunity along with Group 3 applicants.
v. In case after selection, if it is observed that the offered land does not contain sub-
lease as required by OMC (for CFS / CC sites) the selected candidate would be given
21 days’ time to make suitable amendment / addendum to the lease agreement
failing which the selection of the candidate will get rejected and the candidate will
get opportunity along with Group 3 applicants.
(vi) Specific Eligibility Criteria for applying in different reserved categories is as under:
a) Scheduled Caste/ Scheduled Tribe Category (SC/ST):
The candidates belonging to Scheduled Castes/ Scheduled Tribes (SC/ST) recognized
under the Constitution of India will be eligible. The applicants will be required to submit
a copy of the certificate issued by the competent authority, notified by Govt. of India,
certifying that the candidate belongs to Schedule Caste / Schedule Tribe as per Appendix
– VI.
Note : Wherever applicable, the applicants would be required to submit Caste validity
certificate.
b) Other Backward Classes (OBC)
The candidates belonging to Other Backward Classes recognised as OBC by Government
of India (Central Government) under the Constitution of India and / or recognized by the
concerned State as OBC in which the location has been advertised will be eligible.
The candidates will be required to submit as and when advised by Oil Company, a
certificate issued by the competent authority notified by the Government of India and/or
by the concerned State in which the location has been advertised certifying that the
candidate belongs to Other Backward Classes recognized as OBC by a Resolution/Gazette
Notification issued by GOI (Central Government)/State Government. Along with the OBC
certificate (Appendix – VII A), the candidate also has to submit an undertaking (Appendix
– VII B) that he/she belongs to the OBC category and fulfils the non-creamy layer status.
The date of undertaking (Appendix VII B) will be treated as the date of reckoning for OBC
status of the candidate and also for determining that the candidate does not fall in the
creamy layer. The undertaking should be of any date after the date of advertisement.
c) Defence Personnel (DEF)
Defence Personnel means personnel of armed forces (viz. Army, Navy, Air Force) and will
cover:
10 Version 1 / 24.11.2018
0 comments:
Post a Comment